Aetna Senior Administrative Assistant in Woodland Hills, California

Req ID: 41101BR


Dedicated support to Director covering 2 territories and over 300 employees. Provide a wide variety of administrative support for Clinical Services Director, multiple managers or departments. Compose correspondence, compile & analyze budget/finance data, manage calendar and is a delegate for all Manager activities in eService.

Fundamental components include, but are not limited to:

  • Delegate for Manager Activities in eService/UltiPro (i.e. HR changes, Time and Attendance etc.).

  • Collects, compiles, and analyzes data and provides summaries and observations to manager.

  • Budget coordinator: monitors, tracks, and researches.

  • Assists in preparing required budget reporting (e.g., variance, LE's).

  • Significant portion of duties may be in support of advanced technical discipline (e.g., sales, underwriting, network, etc.).

  • Coordinates office facilities including space, lease, furniture, equipment, building and telephone system maintenance.

  • Involved in HR activities for the unit including; job posting, recruiting, interview process, new hire installation, office setup, annual comp process, organization hierarchy, time and attendance, etc.

  • Mentors less experienced administrative support staff.

    Qualification Requirements:

  • Minimum of 5 years of senior administrative support experience.


    The minimum level of education preferred for candidates in this position is an Associate's degree or equivalent experience.


    Functional - Administration / Operations/Budget coordinator/1-3 Years

    Functional - Management/Management - Administration/1-3 Years

    FunctionalExperience/FunctionalFocus/1-3 Years


    Technical - Desktop Tools/Microsoft Outlook/4-6 Years/End User

    Technical - Desktop Tools/Microsoft SharePoint/4-6 Years/End User


    Service/Demonstrating Service Discipline/FOUNDATION

    Technology/Leveraging Technology/FOUNDATION


    Aetna has been recognized as a great place to work. We are dedicated to ensuring our employees' well-being and fostering professional growth.

    Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

    We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

    Together we will empower people to live healthier lives.

    Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

    We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

    Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

    Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support