Aetna Senior Administrative Assistant in Phoenix, Arizona

Req ID: 45869BR

POSITION SUMMARY

Provide a wide variety of administrative support for a manager, multiple managers or departments. Compose correspondence, compile & analyze data, manage calendar and is a delegate for Manager activities in eService.

Fundamental Components:

Screens telephone calls, answers routine questions and furnishes information

Opens, sorts, distributes, scans, organizes, prioritizes and responds to mail

Coordinates calendars; scheduling meetings, room reservations, hospitality arrangements

Operates and maintains various office equipment

Orders and maintains office supplies

Significant portion of duties may be in support of basic technical discipline (e.g., sales, network, etc.)

Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters

Coordinates land and air travel arrangements and expense reports

Produces a variety of correspondence, reports, and presentations using the appropriate software

Coordinates office facilities including space, lease, furniture, equipment, building and telephone system maintenance

Involved in HR activities for the unit including; onboarding, new hire installation, office setup, organization hierarchy, etc.)

Create contact lists for each RFP on SharePoint. Submit access requests for SMEs and set-up SharePoint alerts.

Work with print vendor to coordinate printing logistics based on RFP calendar.

Assist with formatting of proposal documents, as needed

Other duties, as assigned.

BACKGROUND/EXPERIENCE:

1-3 years administrative or technical support experience - Required

Ability to travel with color teams occasionally - Required

SharePoint, OneNote knowledge - Preferred

EDUCATION

The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.

ADDITIONAL JOB INFORMATION

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support