Aetna Executive Assistant to VP in Hartford, Connecticut
Req ID: 44794BR
Position location must be Hartford, CT
As a member of the Digital Program Delivery team, the Executive Assistant will serve as a key member of the team responsible for coordination of activities in Aetna's Hartford, CT office and will provide the executive office support needed to ensure business objectives are met.
Responsibilities will include initiating correspondence, resolving complex inquiries, and coordinating complex meetings and travel arrangements. This position will ultimately report to the VP of Digital Program Delivery, while providing advanced administrative support across the team.
-Independently provides advanced, diversified and confidential executive support requiring broad experience, skill and knowledge of organization operations.
-Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements.
-Manages multiple calendars, including room coordination and hospitality.
-Coordinates land and air travel arrangements for international and domestic travel.
-Manages competing priorities and ensures deliverables are completed timely.
-Develops presentation materials.
-Coordinates meeting agendas.
-Acts as a delegate for Manager Activities in eService/UltiPro (i.e. HR changes, Time and Attendance etc.).
-Collects, compiles, and analyzes data and provides summaries and observations to manager.
-Coordinates office facilities including space, lease, furniture, equipment, supplies, building and telephone system maintenance.
-Completes HR activities for the unit including; job posting, recruiting, interview process, new hire installation, office setup, annual comp process, organization hierarchy, and time management.
-Approves expenditures up to assigned dollar amount.
-Triages telephone calls ensuring that correct action is taken without direction from the Manager.
-Organizes and maintains databases, files of supervisor's correspondence, records etc. following up on pending matters.
-Produces a variety of correspondence, reports, and presentations using the appropriate software.
-Provides follow-up on issues identified in meetings (e.g., staff assignments, etc.).
-Communicates and/or coordinates manager's instructions and requests with various individuals and/or departments.
-Coordinates Managers' outside professional and civic obligations.
-Prepares specialized reports, gathering, summarizing and analyzing data and developing recommendations for manager.
-Participates and/or leads special projects.
-Prepares complex budget reports.
5+ years executive administrative support experience within a Fortune 500 company Proficient in MS Office Suite including: PowerPoint, Excel. Self-starter with initiative to recommend viable resolutions to problems. Demonstrated interpersonal skills with internal and external constituents. Excellent written and oral communication skills.Prior experience within an IT organization is desirable.
The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.
ADDITIONAL JOB INFORMATION
Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.
We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.
Together we will empower people to live healthier lives.
Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.
We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.
Benefit eligibility may vary by position. Click here to review the benefits associated with this position.
Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.
Job Function: Office Support