Aetna Executive Assistant in Falls Church, Virginia

Req ID: 41063BR

Innovation Health is the result of a unique partnership between two industry leaders: Inova and Aetna. Inova is a nationally recognized not-for-profit health care system serving more than two million people each year. Aetna is one of the nation s leading health care benefits companies serving over 22 million medical members. Together, the Aetna and Inova partnership is transforming the way health care is delivered — Innovation Health.

We are looking for an experienced Executive Assistant for our Falls Church, Virginia office.


Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements. Coordinates Manger's time commitments both internally and externally. Has authority to handle most issues in Manager's absence.

Fundamental Components:

Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence).

Monitors status of delegated items to ensure closure.

Majority of work involves confidential business material. (*)

Triages telephone calls ensuring that correct action is taken without direction from the Manager(*)

Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response.

Monitors status to ensure closure. (*)

Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.

Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately. (*)

Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters. (*)

Develops and monitors budget for cost center(s).

Prepares complex budget reports. (*)

Leads special projects

Authorized to approve expenditures up to assigned dollar amount. (*)

In Manager's absence, has authority to handle most issues. (*)

Drafts correspondence for Manager's final approval (*)

Background/Experience Desired:

5+ years executive administrative support experience.


Associate's degree or equivalent experience.


Technical - Desktop Tools/Microsoft Outlook/4-6 Years/End User

Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/End User

Technical - Desktop Tools/Microsoft Word/4-6 Years/End User


Technology/Leveraging Technology/FOUNDATION

General Business/Applying Reasoned Judgment/ADVANCED

General Business/Communicating for Impact/ADVANCED

Telework Specifications:

Position will be located in Falls Church, VA.


Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support