Aetna Senior Administrative Assistant in Chicago, Illinois

Req ID: 41132BR


bswift is currently seeking an experienced Senior Administrative Assistant to join our growing client service team.

Located in downtown Chicago, bswift offers software and services that streamline benefits, HR and payroll administration for employers and public and private exchanges nationwide. bswifts state-of-the-art cloud-based technology and outsourcing solutions significantly reduce administrative costs and time-consuming paperwork, making life easier for administrators and millions of consumers who enroll in benefits with bswift.

Our Senior Administrative Assistant will assist in helping three of bswift's Senior Vice Presidents meet and exceed expectations by supporting them through coordination of daily meetings, expenses, travel and special projects.

Responsibilities include, but are not limited to:

  • Providing general administrative support to 200+ employees ranging from standard daily tasks to project managing special events and projects for Senior Vice Presidents.

  • Coordinating Senior Vice Presidents' calendars, scheduling and confirming meetings, arranging for meeting rooms or facilities, as well as making and confirming travel plans and expenses.

  • Monitoring outstanding assignments delegated to the Senior Vice Presidents' subordinates for status updates

  • Importing data into our bswift system/Salesforce as well as other platforms as needed.

  • Managing weekly reports to/for various teams to ensure timely reporting with accurate client data for all teams.

  • Interfacing with both client service team and clients by email, phone, or promotional items on a regular basis.

  • Exercising judgment with defined procedures and practices to determine appropriate action.

    Qualification Requirements:

  • Minimum of 2 years of experience in an administrative role supporting high level managers and/or executives.

  • Proficient in desktop applications such as Microsoft Word, Excel, PowerPoint, Outlook, etc.

  • Strong written and verbal communication skills and the ability to communicate with both technical and non-technical personnel; ability to listen, clarify and respond well to questions.

  • Ability to take initiative to meet challenges with resourcefulness and new innovative approaches while maintaining a high level of quality.

  • High level of productivity, reliability, responsibility, attendance, dependability, organization, accuracy and thoroughness.

  • Ability to operate and make timely decisions in an ambiguous, fast-paced atmosphere.

  • A passion for teamwork.


    The minimum level of education desired for candidates in this position is a Bachelor's degree or equivalent experience.


    Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

    We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

    Together we will empower people to live healthier lives.

    Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

    We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

    Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

    Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support